Job Posting: Programming & Outreach Coordinator

*Please note this position has been filled*

CineVic is currently hiring for the permanent position of Programming and Outreach Coordinator.

Position Overview:

The Programming and Outreach Coordinator is responsible for acting as the primary contact between CineVic, our membership, and the community at large. This includes: front-line in-person communications at our downtown headquarters; electronic communications and marketing; member orientation and support; coordination of workshops, events, programming, and volunteers; day-to-day office operations; and equipment reservations, rentals, and returns. The Programming and Outreach Coordinator is intimately familiar with the local independent film and media arts community.

Primary Responsibilities:

  • Act as first point of contact with membership and public; manage and respond to inquiries about the organization and our programs
  • Provide support and orientation to prospective and current members
  • Work with the Communications and Programming Committees, and implement recommendations
  • Planning and delivery of workshops, events, and other programming including an annual film festival
  • Create and manage content for e-newsletter, social media, website, press releases, and other promotional materials
  • Create and manage marketing, sponsorship, and community outreach plans
  • Conduct ongoing outreach at local festivals, community events, and educational institutions
  • Maintain professional networking relationships with filmmakers, artists, and workshop facilitators
  • Maintain database of members, productions, and contact lists
  • Maintain the film and book library and general file archives
  • Process equipment inquiries, reservations, and rentals including check-in/check-out procedures
  • Day-to-day office tasks such as invoicing, taking payments, shared cleaning responsibilities, and minor facilities maintenance
  • Other such duties as may be required by the Equipment Coordinator and Executive Director from time to time

Qualifications and Experience Required:

  • Effective time management and multitasking skills in both independent and team-based work environments
  • Experience in front-line customer service
  • Excellent communication and customer service skills
  • Experience in event coordination and promotion
  • Experience in volunteer recruitment, coordination, and management
  • Experience and creativity in media communications, marketing, writing, graphic design, and public relations
  • Proven ability to write project proposals, press releases, and reports
  • Proven ability to be organized, set priorities, meet deadlines, work under pressure, and take initiative in solving problems
  • Proven attention to detail, accuracy in work
  • Ability to work in a Mac environment, and proficient with email, internet, and keyboarding
  • Proficient with Word, Excel, Photoshop, InDesign, Final Cut Pro, WordPress, Mailchimp, Quickbooks, social media, survey software, and cloud computing
  • Ability to learn in-house computer programs
  • Familiarity with CineVic equipment inventory, and general proficiency in operation of both digital and analogue film and video equipment
  • Ability to lift heavy equipment
  • Positive attitude and proven interest in continually building knowledge, skills, and expertise
  • Experience working with artist-run centres, collectives, or non-profit organizations an asset
  • Passion and experience in filmmaking/media arts preferred
  • High School Diploma or equivalent required; Post-secondary education in communications, film, video, or media arts preferred


  • Must be available during office hours (Tuesday-Friday, 9am-2pm) as well as occasional evening and weekend events
  • 20 hours/week with flexibility and potential to expand
  • Starting wage $15/hour, + increase after probationary period, + vacation time

CineVic is an artist-run society which provides independent filmmakers and media artists with affordable and accessible equipment, programming, and development opportunities. CineVic is an equal opportunity employer and we welcome applications from self-identified members of underserved communities as well as visible and invisible minority groups.

Only those candidates selected for an interview will be contacted. No telephone or walk-in inquiries please.

Deadline to apply is 5:00pm on Monday June 26; Interviews will tentatively be held the week of July 3; Tentative start date is July 11.

Please send your cover letter and resume in one PDF document to before 5:00pm Monday June 26. Include links to samples of your work such as social media, website, press releases, or other marketing materials.